Vanquish Competitions Privacy Notice

Introduction

Welcome to the Vanquish Competitions Privacy Notice. At Vanquish Competitions, we value your privacy and are dedicated to safeguarding your personal information. This notice outlines how we manage and protect your data when you visit our website, no matter your location.

Additionally, this document explains your privacy rights and how UK law ensures your data is protected.

For your convenience, you can download a PDF version of this policy here: [Privacy Policy].

For further clarification on certain terms used in this privacy notice, please refer to our Glossary.

Important Information and Who We Are

Purpose of This Privacy Notice

This privacy notice provides details on how Vanquish Competitions collects and processes your personal data when you engage with our website, whether you’re subscribing to our newsletter, purchasing our products or services, or participating in a competition or prize draw.

Our website is not designed for children, and we do not knowingly collect data from individuals under 18 years of age.

We advise you to read this privacy notice alongside any other privacy notices or fair processing information we may provide on specific occasions when we collect or process personal data about you. This notice is designed to complement, not replace, any other notices.

Data Controller

Vanquish Competitions is the data controller responsible for your personal data. In this notice, “Vanquish Competitions”, “we”, “us”, or “our” all refer to the same entity.

We have appointed a Data Privacy Manager who oversees matters related to this privacy notice. Should you have any questions or wish to exercise your legal rights, please contact our Data Privacy Manager using the details provided below.

Contact Details

If you have any questions about this notice or our data practices, please reach out to our Data Privacy Manager:

• Full legal entity name: Vanquish Competitions
• Name of Data Privacy Manager: Kevin
• Email address: vanquishcompetitions@gmail.com
• Postal address: 555 Smithdown Road, Liverpool, Merseyside, United Kingdom, L15 5AF

You have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection matters (www.ico.org.uk). However, we would appreciate the opportunity to address your concerns before you approach the ICO, so please contact us first.

Changes to This Notice and Your Duty to Keep Us Informed

We regularly review our privacy notice to keep it up to date. This version was last updated on 20/06/2023.

It is crucial that the personal data we hold about you is accurate and up to date. Please inform us of any changes to your personal data during your relationship with us.

Third-Party Links

Our website may include links to third-party websites, plug-ins, and applications. By clicking on these links or enabling these connections, third parties may collect or share your data. We do not control these third-party websites and are not responsible for their privacy policies. We encourage you to read the privacy notice of any website you visit after leaving ours.

The Data We Collect About You

Personal Data

Personal data refers to any information that can identify an individual. This does not include data where the identity has been removed (anonymous data).

We may collect, use, store, and transfer different types of personal data about you, which we have categorized as follows:

• Identity Data: Includes first name, last name, username or similar identifier, title, date of birth, and gender.
• Contact Data: Includes billing address, delivery address, email address, and telephone numbers.
• Financial Data: Includes bank account and payment card details.
• Transaction Data: Includes details of payments to and from you and other details of products and services you have purchased from us.
• Technical Data: Includes internet protocol (IP) address, browser type and version, time zone setting, location, operating system and platform, and other technology on the devices you use to access this website.
• Profile Data: Includes your username and password, purchases or orders made by you, your interests, preferences, feedback, and survey responses.
• Usage Data: Includes information on how you use our website, products, and services.
• Marketing and Communications Data: Includes your preferences in receiving marketing from us and our third parties, and your communication preferences.

We also collect, use, and share Aggregated Data, such as statistical or demographic data, for various purposes. Aggregated Data may be derived from your personal data, but it is not considered personal data under the law as it does not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your personal data in a way that identifies you, we will treat the combined data as personal data and protect it accordingly.

We do not collect any Special Categories of Personal Data about you (this includes details about your race, ethnicity, religious beliefs, sexual orientation, political opinions, trade union membership, health, or biometric data). Nor do we collect any information about criminal convictions and offences.

We collect the minimum personal data required to allow you to enter any prize draw or competition and enable us to run the promotion. If you are a winner, we may need to collect more detailed information to award your prize. You will be informed of this when we notify you of your win.

If You Fail to Provide Personal Data

If we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to fulfill the contract (for example, providing goods or services or entering you into a competition). If this happens, we may have to cancel a product or service you have with us or refuse your entry into a competition. We will notify you if this is the case.

How Is Your Personal Data Collected?

We use various methods to collect data from and about you, including:

• Direct Interactions: You may provide your Identity, Contact, and Financial Data by filling in forms or communicating with us by post, phone, email, or otherwise. This includes when you:
  • Apply for our products or services;
  • Create an account on our website;
  • Subscribe to our services or publications;
  • Request marketing materials to be sent to you;
  • Enter a competition, promotion, or survey; or
  • Provide feedback or contact us.
• Automated Technologies or Interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this data using cookies, server logs, and other similar technologies. We may also receive Technical Data if you visit other websites that use our cookies. For more information, please see our Cookie Policy.
• Third Parties or Publicly Available Sources: We may receive personal data about you from various third parties and public sources, including:
  • Technical Data from analytics providers and advertising networks;
  • Contact, Financial, and Transaction Data from providers of technical, payment, and delivery services.

How We Use Your Personal Data

We will only use your personal data when legally permitted. The most common circumstances in which we will use your personal data include:

• When we need to fulfill the contract we are about to enter into or have entered into with you;
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
• Where we need to comply with a legal obligation.

You can learn more about the types of lawful basis we rely on to process your personal data in the Glossary.

We do not typically rely on consent as a legal basis for processing your personal data, except when sending third-party direct marketing communications via email or text. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for Which We Will Use Your Personal Data

We have set out below a table describing how we plan to use your personal data and the legal bases we rely on. We have also identified our legitimate interests where applicable.

Note that we may process your personal data for more than one lawful reason depending on the specific purpose. Please contact us if you need details about the specific legal ground we rely on when more than one is mentioned.

Purpose/Activity	Type of Data	Lawful Basis for Processing
To register you as a new customer	(a) Identity (b) Contact	Performance of a contract with you
To process and deliver your order, including: (a) Manage payments, fees, and charges (b) Collect and recover money owed to us	(a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications	(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you, which includes: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey	(a) Identity (b) Contact (c) Profile (d) Marketing and Communications	(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To enable you to participate in a prize draw, competition, or complete a survey	(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications	(a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting of data)	(a) Identity (b) Contact (c) Technical	(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud, and in the context of a business reorganization or group restructuring exercise) (b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of our advertising	(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical	Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business, and to inform our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships, and experiences	(a) Technical (b) Usage	Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business, and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you	(a) Identity (b) Contact (c) Technical (d) Usage (e) Profile	Necessary for our legitimate interests (to develop our products/services and grow our business)

Marketing

We aim to give you control over how we use your data for marketing purposes. We will only send you marketing communications if you have explicitly consented to receive them.

You have the right to withdraw consent or opt-out of marketing communications at any time by following the unsubscribe instructions provided in each marketing message or by contacting us directly.

Cookies

Our website uses cookies to enhance your browsing experience. For detailed information on the cookies we use, please refer to our Cookie Policy.

Data Security

We have implemented appropriate security measures to protect your personal data from unauthorized access, use, alteration, or disclosure. Additionally, we restrict access to your personal data to employees, agents, contractors, and other third parties who need to know it for business purposes. They are subject to confidentiality obligations and will only process your data according to our instructions.

We have procedures in place to deal with any suspected data breach and will notify you and the appropriate regulator of a breach if we are legally required to do so.

Data Retention

We will retain your personal data only as long as necessary to fulfill the purposes we collected it for, including satisfying legal, accounting, or reporting requirements.

To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your data, and whether we can achieve those purposes through other means, as well as applicable legal requirements.